The usher and deacon schedule without a notebook or a group chat
Door, aisle, offering and Communion: each service with its own team, every usher notified on their phone and swaps settled among the team, without the leader calling each person one by one.
Main door, aisle, offering, Communion, pulpit support: the positions your church uses, with how many each service needs.
Communion on the right Sunday
Communion service on the first Sunday of the month, Wednesday service every week: each with its own recurrence and its own deacon team.
Rotation without favoritism
On paid plans, the system spreads it out, prioritizing whoever has served the least that month, and respects each usher's limit of times per month.
Swaps among the team
Can't make it Sunday? The usher offers the spot to a teammate or to the team in the app, and whoever accepts takes it over — without the leader stepping in.
Phone reminder
3 days, 1 day and 1 hour before, by notification. On paid plans, anyone who doesn't have the app yet gets them on WhatsApp.
Only those leadership nominates
The ministry can stay off the I Want to Serve board: only those leadership invites get onto the schedule.
Real screens
See how it looks in the system
app.ideescalas.com/escalas
swipe the screen sideways →IDE Escalas screens with demo data.
Questions
How to organize the usher schedule
IDE Escalas organizes the usher, door greeter and deacon schedule by service: each service defines the positions it needs — door, aisle, offering, Communion — and how many people for each. Ushers get the schedule on their phones, confirm in one tap, offer the spot to a teammate in the app when they can't make it and get reminders 3 days, 1 day and 1 hour before.
List the positions for each service — main door, aisle, offering, Communion — collect the dates each usher can't serve and rotate them. In IDE Escalas, the positions and how many people each one needs are saved with the service; you fill in the month on a grid and publish, and each usher is notified on their phone.
Yes, free and with no sign-up: in the IDE Escalas church schedule template, choose Ushers and deacons, the month and the service days, fill in the names and download it in Excel or PDF.
Set up the Communion service with a monthly recurrence, in the week of the month when it happens — the first Sunday, for example — with the deacon team it needs. On paid plans, automatic rotation schedules people only on Communion dates.
To confirm and ask for swaps, yes: the app is free, on Android and iPhone. Anyone who hasn't installed it yet still gets scheduled; on paid plans, they get the reminders on WhatsApp.
For up to 10 volunteers and 2 ministries, it's free forever: manual scheduling, setlists and the volunteer app. Every sign-up starts with 14 days with everything unlocked, no credit card; after that, the church stays on the free plan or picks a paid plan by team size, with no lock-in.
